Payroll Processing

Process Payroll with RUN Powered by ADP®

1. On the Payroll Home Page, click on the Run Payroll icon.

 

2. On the Run Payroll page, in the Timecards section, click Resolve Exceptions.

3. Resolve the timecard exceptions as needed and click

4. Click the arrows to move between employees listed with timecard exceptions.

5. When the Exception Summary displays “All caught up!”, click Close to return to the Run Payroll page.

 

 

Complete Payroll with RUN and Automatically Move Period                          

1. From the Run Payroll page, click Start/Resume Payroll

2. Edit entries if needed and click on Preview Payroll.
              -If there are any inaccuracies in the listed hours, click the Cancel button to unlock timecards and make further edits. Note: These hours are imported from ADP Time and Attendance.
              -If you have more employees to view, select the arrow to go between screens.
              -1099 employees will show once Preview Payroll has been selected.         

3. Once all totals are accurate and you have confirmed the total cash required, select Approve.

4. Click Approve to confirm and accept your payroll.

 

 

Day of Payroll Processing

• Review Timecards and handle any exceptions
• View and Print the Projected Payroll report
• Process and Approve payroll

Review Timecards

1. Navigate and log into RUN payroll and select Time from the left navigation menu.

2. From the Time & Attendance Common Tasks select Timecard Exceptions to begin the review of your employees’ timecards.

 Alternatively, select Individual Timecard.

3. Review and clear all timecard exceptions for the current pay period.

 

 

Projected Payroll Report

1. Navigate to Reports and select Standard Reports.  

         

2. Choose the View Report icon (   ) for the Projected Payroll Detail Report with Dept.
   

3. Download, save, or print your report.

                              Note: This report cannot be pulled after the current period’s payroll has been processed.

 

Complete Payroll with RUN Powered by ADP

1. From the RUN home page select the Payroll icon (   )in the left navigation bar.
   
2. Select Run payroll.

3. When running a regular payroll before the last day of your pay period, a warning message will appear stating “It looks like you’re running your payroll a bit early.” From this message, select No, continue with this regular payroll to proceed.

 

4. Review and/or edit all W-2 employees’ Hours and select Next.
            Note: If there are any inaccuracies in the hours, click Cancel to unlock and allow further edits to your employee timecards.

                          

5. Review and/or edit all 1099 employees’ Hours.
                After verifying that all employees’ timecard hours are accurate, select Preview Payroll to officially import all timecard hours.

6. From the Preview Payroll page, select Reports to download or save the file.

7. If the totals are accurate, select Approve.

8. From the Approve payroll pop-up, verify total amount, and select Approve to finalize.

 

After Payroll Has Ended

• Review Timecards and Close Pay Period
• Confirm next projected dates
• Process Reconciliations

 

Review Timecards and Close Pay Period

1. In RUN, a message will display on a yellow banner on the top of the home page. Click Review
   

2. Click Close.

3. A message will display asking if you are finished with the timecards. Click Yes to move the timecards to the next pay period.
   
   

Confirm Next Pay Period Dates

      Note: Projected days will only consider hours and pay codes entered in the employees' schedule.  Hours entered directly on the timecard for projected days are not considered.  

1. In TLM, navigate to Setup and Projected Pay Cycles

 

2. Update the Number of Days to Project and Select Submit
              -Projected Number of Days include the day payroll will be ran and approved, plus all remaining days in the pay period.
              -i.e., Running Payroll on October 5^th and your period ends on October 9^th. Total number of days to project will equal 5. (October 5, 6, 7, 8, 9^th).
    

              -Alternatively, select the calendar icon and select the date you will run and approve your payroll

 

            IMPORTANT: The number of days to project needs 24 hours to process the projected hours.

 

Process Reconciliations

1. In TLM, navigate to People and Process, select Payroll, and Reconcile Projections.

2. Click the number in the Incomplete

3. Click the Details Tab for a full breakdown of projected versus actual hours.

 

4. Click Accept or Reject.
               -Note: Click Accept to alter the employees’ timecard for the new pay cycle by the amount in the
                          Hours
               -Click Reject to ignore the adjustment.

5. Click Submit.
           -Note: If Payroll Reconciliations remain, return to Step 4.
           -Click the arrows to review all employees with reconciliations.

 

Run Reports in Time and Attendance

1. From Time and Attendance Common Tasks, select View Reports.

 

2. Choose the View icon for the Payroll Detail Report with Dept. to open your report.

 

3. Save or Print report to use in RUN Powered by ADP

 

Process Payroll without Timecards in RUN Powered by ADP®                          

1. On the Payroll Home Page, click on the Payroll without Timecards

2. Select OK, to confirm that payroll will use the scheduled pay period in your payroll calendar to process the upcoming payroll without timecards.

3. Select the Correct payroll frequency and select Enter Payroll.

• Note: This option will be present if your company has more than one frequency.

 

4. On the Payroll spreadsheet, enter the number of hours necessary for each employee, select Next to continue.

5. If you have 1099 employees, the next screen allows you to update their hours. Once done select Preview Payroll. 

6. Verify employees’ hours and cash required, select Approve to continue payroll. 

7. Click Approve on the final pop-up window to confirm and finalize your payroll.

 

 

1. In RUN, a message will display on a yellow banner on the top of the home page. Click Review
Timecards.

2. Click Close.

3. A message will display asking if you are finished with the timecards. Click Yes to move the
timecards to the next pay period.

Making a Payroll Adjustment in ADP® Time & Attendance
1. Select People and Process > Payroll > Payroll Adjustment

2. For the employee for whom you want to make a payroll adjustment, click Create Adjustment.

3. Complete all necessary fields as follows:
Pay Date: Type a day in the current or next pay period that you want the adjustment made to
Pay Code: Type the Pay Code that you want to pay the employee with
Adjusted Transaction Date: Type the date that the employee is owed time for
Hours: Type how many hours you want to pay the employee for

4. Click Submit.

Editing or Deleting a Payroll Adjustment
1. Select People and Process > Payroll > Payroll Adjustment.

2. For the employee for whom you want to change a payroll adjustment, the Timecard Detail tab.

3. Click the Adjustment Pay Date.

4. Do one of the following:
To edit the Payroll Adjustment, change field values as you want and then click Submit.
To delete the Payroll Adjustment, click Delete.

1. Click Reports > Standard Reports.

2. Click the Edit Report icon next to the Timecard Report.

3. In the Time Frame section, select Define at Run Time.

4. In the Employee Status section, select All Employees using Time & Attendance (includes Active,
Inactive, Scheduled for Termination, and Terminated).
Important: This is to ensure that all employee information is included in the report.

5. Click Save. The report is now saved to My Reports
6. Click Reports > My Reports.

7. Click the Download Report icon next to the Timecard Report.

8. On the Report Display page, complete the following:
a. In the From Date field, enter 1/1/2000, and in the To Date field, enter 12/31 of the current
year. This will ensure all timecard data will appear in your report
b. In the File Name field, enter a filename. The timecard data will be provided in a CSV file.
c. Click Submit. The CSV file opens. Save the file to your PC.

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