Minimum Wages and HR Compliance Changes You Need to Know

TABLE OF CONTENTS

1. Minimum wage increases

State minimum wage increases
Local minimum wage increases

2. Federal updates

3. State, district and local updates

Minimum wage increases

State

Hourly Minimum Wage Rate

Arizona

Alaska

California

Connecticut

Delaware

Hawaii

Illinois

Maine

Maryland

Michigan

Minnesota

$10.85 for employers with at least $500,00 in gross sales

$8.85 for employers with less than $500,00 in gross sales

Missouri

$12.30

Montana

Nebraska

New Jersey

$15.13 for seasonal employers  and employers with six or more employees.

$13.73 for employers with fewer than six employees.

New York 

$16.00 per hour (New York City, Long Island and Westchester County).

$15.00 per hour (Rest of the state).

Ohio

Rhode Island

South Dakota

Vermont

Washington

Local Jurisdiction

Hourly Minimum Wage Rate

Federal updates

August 1, 2023

USCIS announces alternative verification procedure for Form I-9. The United States Citizenship and Immigration Services has announced a new alternative procedure to the in-person physical document examination method that employers have followed as part of the I-9 process.

August 2, 2023

NLRB adopts new standard for reviewing workplace policies. The National Labor Relations Board has adopted a new standard for determining whether an employer’s policy violates Section 7 of the National Labor Relations Act. 

August 25, 2023

Treasury delays SECURE 2.0 mandatory Roth catch-up contributions to 2026. The U.S. Treasury Department and the Internal Revenue Service issued Notice 2023-62, Guidance on Section 603 of the SECURE 2.0 Act with Respect to Catch-Up Contributions. 

October 31, 2023

EEO-1 reporting to open October 31 for covered employers. The U.S. Equal Employment Opportunity Commission will begin accepting EEO-1 reports for 2022 via its portal on October 31, 2023. The deadline to file the report is December 5, 2023.

November 1, 2023

New Form I-9 must be used.  U.S. Citizenship and Immigration Services announced a new version of Form I-9 to verify the identity and employment authorization of employees. Employers must use the new version by November 1, 2023, but in the meantime have the option of using the new or outgoing version.

State and local updates

California

January 1, 2024

Berkeley, CA, adopts scheduling ordinance for certain industries. Employers in certain industries in Berkeley, CA, must follow specific scheduling practices beginning January 1, 2024.

Colorado

August 7, 2023

Colorado expands nondiscrimination law. Colorado prohibits discrimination based on marital status, redefines harassment under state law, clarifies the protections for individuals with disabilities, and extends recordkeeping requirements. 

Colorado expands paid sick leave. Colorado will expand the reasons employees may use paid sick leave under state law. 

January 1, 2024

Colorado amends pay and opportunity transparency rules. Colorado has enacted legislation that amends the state’s rules for pay and opportunity transparency in internal and external job postings. 

Colorado sets Paid Family and Medical Leave premiums. For employers with 10 or more employees, the employer’s and employee’s share of the premiums are set at 0.45 percent of wages each (a total of 0.9 percent). For employers with fewer than 10 employees, only the employee must pay a share of the premium (0.45 percent of wages).

Connecticut

August 31, 2023

Connecticut reaches registration deadline for state-run retirement plan. Connecticut employers with five to 25 employees had until August 31, 2023 to register with the MyCTSavings program if they don't offer a retirement plan.

October 1, 2023

Connecticut expands paid sick leave law. Connecticut has enacted legislation that makes changes to the state’s paid sick leave law. 

Hawaii

January 1, 2024

Hawaii requires job listings to disclose pay information. Hawaii employers with 50 or more employees must disclose the hourly rate or salary range for positions in job listings. 

Hawaii broadens its equal pay law. Hawaii employers must ensure employees that fall in protected characteristic categories receive equal pay for performing substantially similar work to other employees.

Illinois

January 1, 2024

Illinois clarifies equal pay reporting requirements. Illinois has enacted legislation that clarifies a requirement for employers with 100 or more employees working in Illinois to obtain an Equal Pay Registration Certificate.

Illinois amends notice requirements. Illinois employers with employees that don’t regularly report to a physical workplace must meet certain notice posting requirements.

Illinois amends personnel records access requirements.  An employer must, upon the employee's written request, email or mail a copy of the requested record to the employee's email or mailing address.

Illinois requires certain employers to offer organ donation leave. Illinois employers with 51 or more employees to provide paid organ donation leave to employees. 

Illinois expands bereavement leave requirements. Illinois expands the requirements for certain employers to provide bereavement leave to employees. 

Illinois requires pay scale in job ads. Illinois employers with 15 or more employees must include in job postings the pay scale and benefits for the position. 

Illinois requires employers to provide paid leave. Most Illinois employers must provide employees with up to 40 hours of paid leave that they may use for any reason. Illinois has published guidance on its paid leave law. 

Louisiana

August 1, 2023

Louisiana requires leave for genetic testing and cancer screening. Louisiana will require employers with 20 or more employees to provide leave to employees for genetic testing and cancer screening when medically necessary.

Maine

October 1, 2023

Maine establishes state-run retirement program. Beginning October 1, 2023, covered employers with 15 to 24 covered employees must offer the state-run retirement program. 

October 25, 2023

Maine expands equal pay law. Maine amends its equal pay law to address race-based discrimination in pay.

Maine bars mandatory employer meetings on religious or political matters. Maine prohibits employers from taking adverse action against employees because they refuse to attend an employer-sponsored meeting that communicates the opinion of the employer about religious or political matters.

Maine amends tip pooling rules. Maine employees who don’t customarily and regularly receive tips may participate in tip pooling if their employer pays the full minimum wage and doesn’t use the tip credit.

January 1, 2024

Maine increases the minimum salary required for overtime exemption. The minimum salary required for overtime exemptions has increased to at least $816.35 per week ($42,450.20 annually).

Minnesota

August 1, 2023

Minnesota bans hairstyle discrimination.  Minnesota will expressly prohibit discrimination against individuals based on traits associated with race, such as hair texture and hairstyles like braids, locs and twists. 

Minnesota bars mandatory employer meetings on religious or political matters. Minnesota will prohibit employers from taking adverse action against employees because they refuse to attend an employer-sponsored meeting, if the purpose of the meeting is to communicate the opinion of the employer about religious or political matters. 

Minnesota’s new cannabis law includes off-duty protections. Minnesota will permit recreational cannabis use among adults age 21 and older and includes protections for off-duty cannabis use.

January 1, 2024

Minnesota to require employers to provide paid sick leave. Minnesota employers must provide paid sick leave to employees who perform work for at least 80 hours in a year in Minnesota.

Montana

January 1, 2024

Montana modifies taxation of tipped income. Tipped income will become taxable to employees for Montana state income tax purposes.

New Hampshire

September 26, 2023

New Hampshire clarifies tip sharing and pooling. New Hampshire has clarified the circumstances in which an employer may administer a tip pool or tip-sharing agreement. 

New Jersey

August 5, 2023

New Jersey enacts Bill of Rights for temporary workers. The "New Jersey Temp Worker Bill of Rights" increases the rights of certain temporary workers. 

October 22, 2023

New Jersey adds protections for service employees. New Jersey has enacted legislation that creates various employment protections for service employees during changes of ownership. 

New York

August 23, 2023

New York adds gender identity and expression protections for interns. New York has added gender identity or expression as a protected class to the intern provision of the New York State Human Rights Law.

September 6, 2023

New York prohibits mandatory religious or political meetings. New York protects employees who refuse to attend employer-sponsored meetings on religious or political matters, and/or refuse to listen to or view employer communications on religion or political matters.

New York strengthens wage theft penalties. New York has amended its state criminal larceny law to include wage theft, which could subject employers who are found to have committed wage theft to increased penalties. 

September 15, 2023

New York limits employer rights to employee inventions. A provision in an employment agreement that requires an employee to assign (or offer to assign) any rights of their invention to their employer may be unenforceable under the law.

September 17, 2023

New York requires salary transparency. New York requires employers to disclose compensation or the range of compensation to applicants and employees.

October 15, 2023

New York City amends safe and sick time rules. New York City has issued a Final Rule that clarifies many provisions under the city's Earned Safe and Sick Time Act. 

November 13, 2023

New York expands unemployment benefits notice requirements. New York expands the circumstances under which an employer must provide notice to employees of their eligibility for unemployment benefits. 

November 22, 2023

New York City prohibits height and weight discrimination. New York City prohibits employers from discriminating on the basis of an individual’s height or weight. 

 January 1, 2024

New York announces 2024 Paid Family Leave employee contribution limits. The State of New York has released the 2024 contribution rates for the state’s Paid Family Leave program.

North Dakota

August 1, 2023

North Dakota strengthens pregnancy protections. The North Dakota Human Rights Act prohibits employers of all sizes from failing or refusing to make reasonable accommodations for an otherwise qualified individual with a physical or mental disability because that individual is pregnant. 

Oregon

September 3, 2023

Oregon to expand Family Leave Act. Oregon amended the definition of a one-year period, expanded who qualifies as a family member and added employee reinstatement requirements under the Oregon Family Leave Act. 

September 24, 2023

Oregon adds public service protections. Oregon  adds protections for an employee that is appointed to a board, commission, council or committee. 

January 1, 2024

Oregon extends new hire reporting requirements. Oregon has extended new hire reporting requirements to independent contractors.

Oregon extends protections to registered apprentices and on-the-job training workers. Oregon extends certain workplace protections to registered apprentices and those in private employer on-the-job training programs.

Oregon modifies Workers Compensation rule. Oregon modifies temporary disability benefit payments under the state’s Workers Compensation system for claims that exist on, or arise on or after, January 1, 2024.

Rhode Island

January 1, 2024

Rhode Island clarifies and increases penalties for wage theft and independent contractor misclassification. Rhode Island clarifies and increases certain penalties for employers that are found to have violated certain payment laws or misclassified independent contractors.

Rhode Island makes Juneteenth a state holiday. Rhode Island makes June 19th (Juneteenth National Freedom Day) a state holiday.

Texas

September 1, 2023

Texas bans hairstyle discrimination. Texas will expressly prohibit discrimination against individuals based on traits associated with race, such as hair texture and hairstyles like braids, locs, and twists. 

Texas blocks local paid sick leave ordinances. Texas law will preempt local jurisdictions from adopting and enforcing laws related to conduct that is governed by the state’s labor code, among other things. As such, the law will block the Austin, Dallas and San Antonio paid sick leave ordinances.

Texas adds labor law protections. A Texas employer that is found to have violated child and other covered labor laws may face a financial penalty of up to $10,000. 

Texas protects workers from violence in the workplace. Texas requires all employers to post a notice containing contact information on where to report workplace violence. 

Texas adds human trafficking prevention training requirements for transportation network companies. Texas requires Transportation Network Company employers to provide training on human trafficking awareness and prevention. 

Washington

January 1, 2024

Washington employers may not rely on off-duty use of marijuana in hiring decisions. Washington prohibits employers from making a hiring decision based on an individual’s off-duty use of cannabis or certain positive pre-employment drug test results.

Washington creates long-term-care program. The long-term care program's premium rate may be adjusted every two years beginning in 2024, but in no case may it be greater than 0.58 percent.

Washington increases the minimum salary required for overtime exemption. The minimum salary required for overtime exemptions has increased to at least $1,302.40 per week. Employers of any size may pay exempt computer professionals by the hour, provided they pay at least $56.98 per hour.