Step 5: Communicate with Employees

Let your employees know that they will receive the employee statement in January and that they will need it to prepare their tax return. If your insurer is responsible for providing the forms, consider coordinating your communication strategy with your insurer.

Here are sample communications that you can use as a model, depending on the size of your company and the type of coverage you offer.

  1. Sample ACA Communication 1: For employers with 50 or more full-time and FTE employees that offer fully insured health plans

  2. Sample ACA Communication 2: For employers with 50 or more full-time and FTE employees that offer self-insured (or level-funded) health plans

  3. Sample ACA Communication 3: For employers with fewer than 50 full-time and FTE employees that offer fully insured health plans

  4. Sample ACA Communication 4: For employers with fewer than 50 full-time and FTE employees that offer self-insured (or level-funded) health plans

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Rev. 12/18