Biometric Timeclock Consent

This process is mandatory. Failure to comply may result in a service disruption.

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As part of a mandatory update, all employees enrolled in a timeclock connected to ADP Time & Attendance that uses, collects or stores biometric data, including scanning of fingerprints must agree to new terms and conditions in order to use the timeclock. This includes newly enrolled employees and existing employees currently using any ADP devices with biometric capabilities.

To help you meet your biometric compliance obligations, you must re-enroll all existing employees at the timeclock. Please follow the 3 steps below to help manage your compliance and avoid any disruptions of service

1. Update or create your employee biometric policy

If you do not currently have a biometric policy as part of your employee handbook, please see the biometric toolkit for more information. ADP has a sample policy and consent form that you can copy and tailor to your business.

ADP has created a biometric toolkit that addresses new policies and requirements, and contains a sample notice and release to be used before enrolling an employee in a timeclock, a sample retention and destruction policy, and information on how to destroy biometric data collected and stored by the timeclock. 

For more information, 

Download Biometric Toolkit

2. Check that your timeclock has been updated

Your timeclock should have received an update with the new biometric consent screen. Before beginning re-enrollment of your employees, please check that the consent screen appears on the enrollment screen.

The consent screen will be visible during enrollment for the employee acknowledge:

1. On the Timeclock Home page, click the wrench icon.


2. At Enter Setup Password for your Timeclock


3. Press the ‘Enroll’ button.


4. Press ‘Enter’ to access Fingerprint Enrollment Mode. At the Enter Badge prompt, enter any existing badge # of an employee

5. The consent screen should now be visible

If the consent screen is not visible for you when you're enrolling employees, please contact ADP for assistance.

3. Re-enroll all employees at the timeclock

For each employee currently enrolled in the timeclock, they will need to be re-enrolled. To re-enroll an employee simply overwrite the employee's current biometric enrollment by following the standard enrollment procedure

1. On the Timeclock Home page, click the wrench icon.


2. At Enter Setup Password for your Timeclock


3. Press the ‘Enroll’ button.


4. Press ‘Enter’ to access Fingerprint Enrollment Mode. At the Enter Badge prompt, enter any existing badge # of an employee

6. Have the employee read and consent to the use of their biometric data

7. At the ‘Present Finger’ prompt have the employee place their finger.


8. If the enrollment is successful the user will be prompted to ‘Remove Finger’ and will receive the confirmation ‘Enrollment GOOD! Thank you!’

Employee's generally have the right to deny consent to their employer using their biometric data.

Using an employees biometric data without consent is not permitted. Employees that do not consent will automatically be set up to enter a PIN or swipe a badge for clocking in and out.

1. Log in to ADP Time & Attendance

2. Go to Reports > Standard Reports

3. Click on the print icon (view report) for the Employee Timeclock Biometric Enrollment Report

4. If an employee has consented it will show Accepted under the Consent Status

ADP will soon start removing access for any employees that have not consented to use of their biometric data.

If you do not re-enroll all of your employees by the provided end date, employees will not be able to punch in biometrically until they are re-enrolled and accept the consent.

This content provides practical information concerning the subject matter covered and is provided with the understanding that ADP is not rendering legal advice or other professional services. Consult experienced counsel for legal advice and review your jurisdictional requirements.

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